Non-profit corporation treasurer

[Evelyn]

Brenda -

Larry is glad to be the Marketing Editor, but declined to be treasurer of the non-profit corporation. He suggested you. He said you did such a good job with the Tony Fund.

Will you do it?

Evelyn

[Evelyn]

Anna -

Can't find now the post where you said you were terrible at bookkeeping.

What I hoped you were do is agree to be the countersigner on the checks. The Treasurer will also sign, so there will two names on all checks. Kind of cumbersome, but necessary to protect everybody, including the Treasurer and countersigner.

If you would rather not, I can ask somebody else. It's just that I trust you with almost anything.

Evelyn

[FoxersArtist]

Anna -

Can't find now the post where you said you were terrible at bookkeeping.

What I hoped you were do is agree to be the countersigner on the checks. The Treasurer will also sign, so there will two names on all checks. Kind of cumbersome, but necessary to protect everybody, including the Treasurer and countersigner.

If you would rather not, I can ask somebody else. It's just that I trust you with almost anything.

Evelyn

Evelyn, I would be happy to be the countersigner. Some things may take a little bit more effort than they have to, but the idea of having two parties sign all checks is a very wise one in my opinion and well worth the extra efforts.
-Anna

[Larry, Baby and Me]

Evelyn,

Please tell me what you mean by Marketing Editor.

I know what Marketing is and I know what an Editor is -- but both together needs to be explained to me. Define the term and responsibilities for me.

Thanks.

[Evelyn]

Evelyn,

Please tell me what you mean by Marketing Editor.

I know what Marketing is and I know what an Editor is -- but both together needs to be explained to me. Define the term and responsibilities for me.

Thanks.


Larry -

The Editors' Committee is composed of all the people who are willing to assume responsibility for some of the tasks involved in the book. Each member of the Committee is an editor (in name if not in actual duties). The Marketing Editor is in charge of all the stuff involved in getting a book published (contacting prospective publishers, etc.)

The term editor is a little awkward, but there are no "authors" of a book that is a compilation of materials--they are editors. I think everybody who undertakes a task related to the book should be listed as editors.

Evelyn

[Larry, Baby and Me]

"The Marketing Editor is in charge of all the stuff involved in getting a book published (contacting prospective publishers, etc.)"

That is what I "thought" - as we had discussed - but the term "Editor" threw me. Titles do have a way of getting the way.

Getting the book published - I recommend staying away from Vanity Publishers... none of us have deep pockets.

I do know how to scout out and talk to publishers that would fit the genre - no problem.

Before I can do that - you need to put in writing all the pre-requirements that I outlined in a prevous post. I must have all those - before I start the publisher search.

[Evelyn]

I do know how to scout out and talk to publishers that would fit the genre - no problem.

Before I can do that - you need to put in writing all the pre-requirements that I outlined in a prevous post. I must have all those - before I start the publisher search.[/quote]


OK. Bet'cha think I can't find it, don't you?

Evelyn

[too&me]

What duties are required of the Secretary? If I am to do it I need to know what I am responsible for.

[Evelyn]

What duties are required of the Secretary? If I am to do it I need to know what I am responsible for.


The secretary is responsible for keeping the corporate records: the articles of incorporation, copies of resolutions, taking and keeping the minutes, filing our annual report, making sure the annual fee is paid to the SCC (state corporation commission). You are the repository of all the paper!

It probably involves the most work of any of the three offices. I will draw up the articles of incorporation and prepare any resolutions we need (a resolution is written authority from the corporation to take some action; we don't need it for every little thing, but for the larger things). You will have to keep the minutes of any "meetings" the corporation has. I don't think we've decided yet how we are going to handle the "meetings." We can't physicall meeting, of course, but I am sure there must be a way to do in on-line in real time.

I will give you the deadline for filing the annual report and paying fee. I will advance the fee until and if we get some money.

If you don't want to do it, I understand. There is certainly plenty of other stuff to do.

Evelyn

[too&me]

eegads! Perhaps a helper would be a good thing. Maybe print out & keep files on what we are doing on line? Mailing signed release forms? Suggestions for any phone conversations that might be pertinent?

[Evelyn]

eegads! Perhaps a helper would be a good thing. Maybe print out & keep files on what we are doing on line? Mailing signed release forms? Suggestions for any phone conversations that might be pertinent?


As I said, it the office with the most work. It takes somebody who is organized with paper and with to-dos and deadlines, so if you want to do something else, I understand.

Keeping the files on=line is good--Then they would be available to all the members of the Editors' Committee. However, we wouldn't want just anybody to be able to access them.

We do absolutely need a paper file too.

A helper is fine. If you consent to take the office, it might be better for you to draft somebody. You know who you can communicate with better than I.

Thanks for considering this. Let me know ASAP (as in the next few days).

Evelyn

[too&me]

Considering.